Administrative Co-Ordinator

Our client, Community Foundation for Kingston & Area (CFKA), has an immediate opening for a full-time or shared part-time Administrative Coordinator. This role will provide executive administrative support, reception and office coordination to the organization’s day to day operations. This role is essential to office operations and is the first point of contact with visitors and clients.

We Are Looking For

The successful candidate must be friendly, self-motivated and highly organized, with exceptional attention to detail an absolute must! If you are looking for a role where you want to be an integral part of a really great team where the work is rewarding, this might be a great fit for you.

Major Responsibilities

Efficiently oversee and manage all paper flow, electronic data and confidential donor files

Process the Foundation’s donations

Provide exceptional customer service by serving as the Foundation’s first point of contact with visitors

Coordinate meetings, schedule appointments, assist with event coordination and provide project support

Provide operational and administrative support to the Executive Director and Board of Directors/Committees

The Ideal Candidate Will Have

Post-secondary diploma or degree in business or office administration

Experience working in direct administrative support role to senior management

Customer service mindset

Advanced skills in MS Office and databases; experience with Photoshop and/or design software

Willingness and demonstrated ability to quickly learn new software programs

Solid organizational skills, exceptional attention to detail, proven ability to produce high quality minutes, letters, reports and documents

Strong verbal and written communication skills; excellent interpersonal skills; sound judgement

High degree of professionalism, accuracy and confidentiality

Initiative, collaborative team approach and effective problem-solving skills

Interested candidates are encouraged to submit their résumé to:

Brenda Palmer

Palmer & Associates
Venture Business Centre
556 O'Connor Drive
Kingston, ON K7P 1N3