Administrative Coordinator

Our client, Community Foundation for Kingston & Area (CFKA), has an immediate opening for a full-time or shared part-time Administrative Coordinator. CFKA is a local charitable organization with a mandate, since 1995, to connect the generosity of donors with local charities addressing community needs. Its endowment fund model allows it to invest in the community in perpetuity. With over $20 million in endowment funds (and growing), the Foundation has granted over $11.5 million to date. Their Community Grants Program has funded hundreds of projects that have resulted in meaningful and lasting impact, both small and large, in our community.

Reporting to the Executive Director and working closely with the Board of Directors and its Committees, this role will provide administrative support to the Foundation’s day to day operations. This role is essential to office operations and is the first point of contact with the Foundation’s donors, volunteers and the community.


The successful candidate must be friendly, self-motivated and highly organized, with exceptional attention to detail an absolute must! If you are looking for a role where you want to be an integral part of a really great team where the work is rewarding, this might be a great fit for you.


Efficiently oversee and manage all paper flow, electronic data and confidential donor files

Process the Foundation’s donations

Provide exceptional customer service by serving as the Foundation’s first point of contact with visitors

Coordinate meetings, schedule appointments, assist with event coordination, and provide project support

Provide operational and administrative support to the ED and Board of Directors/Committees


Post-secondary diploma or degree in business or office administration

Experience working in direct administrative support role to senior management

Advanced skills in MS Office and databases; experience with Photoshop and/or design software

Willingness and demonstrated ability to quickly learn new software programs, i.e. PDF fillable forms

Solid organizational skills, exceptional attention to detail, proven ability to produce high quality minutes, letters, reports and documents

Strong verbal and written communication skills; excellent interpersonal skills

High degree of professionalism, accuracy and confidentiality

Initiative, collaborative team approach and effective problem-solving skills

Interested candidates are encouraged to submit their résumé to:

Christine Bell

Palmer & Associates
Venture Business Centre
556 O'Connor Drive
Kingston, ON K7P 1N3